Page 22 - 2025-2026 Social Events Banquet Menus

Timber Creek Ballroom Policies

We at Sun City Roseville’s Timber Creek Ballroom are committed to providing the highest quality product and services to our
guests. All reservations and agreements are subject to the following policies

1. Guarantees 5. Alcoholic Beverages
In arranging for functions, the attendance must be specified Liquor laws will be strictly enforced.
and communicated at least seven business days in advance.
This number will be considered a final guarantee, not subject For guests who would like to supply their own wine or champagne,
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to reduction. The Timber Creek Ballroom will be prepared to a corkage fee of $15. per 750ml and $30. per magnum will
serve five percent (5%) over the guarantee. A $2.00 per person apply to every bottle opened. The Timber Creek Ballroom will not
service charge will apply to serve any guests that show above the be responsible for spoilage, any uncorked bottles not consumed
5% final guarantee. All food charges are based on customer’s and any bottles left at the facility after the event. No beverages
guarantee of attendance or the actual number of guests served, may be brought in without prior approval.
whichever is greater. The ttendance n t he ballroom e vent In accordance with State law, no person under the age of twenty-
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contract will automatically become the guarantee if the one (21) shall be served any alcoholic beverages. Failure to
Catering Office is not advised by the given deadline. Entrée comply with these laws will result in the closing of the bar for the
substitutions added during the day of, or at the time of, a meal remainder of the event.
function will increase the guarantee accordingly and will be
charged at no less than the same per person price of the 6. Damages and Liabilities
regular entrée. This includes vegetarian requests. Customer hereby acknowledges the Customer assumes liability

2. Confirmation/Deposits for any loss of or damage to any of the Customer’s merchandise
or articles used at the facility whether such loss occurs prior to,
To confirm s pace f or y our e vent, a $ 1500.00 non refundable during or following customer’s functions.
retainer and signed reservation contract is required. The Timber Customer shall be solely responsible for and shall immediately
Creek Ballroom does not hold space on a tentative basis. In the reimburse Timber Creek Ballroom for any damage to the premises
event that any catered function is to cancel, the deposit shall then
become the property of the Timber Creek Ballroom. Further, any caused by Customer, Customer’s guests, invitees, employees,
catering function that cancels 30 days or less prior to the booked independent contractors or other agents of the Customer.
date will be subject to cancellation fees equal to the anticipated Customer shall indemnify, defend and hold harmless Timber
food and beverage revenues. Deposits are non-transferable. Creek Ballroom against any and all claims, losses, damages
or liability arising out of or relating to Customer’s functions
3. Payments irrespective of whether such claim, loss, damage or liabilities arise
Please work with the Catering Department on when payment for from active or passive activity.
your event is due. A 3% convenience fee will be added when Timber Creek Ballroom shall not be liable for its failure to perform
paying with a credit card for each transaction. this contract if such failure is due to, but not limited to fire, flood,
4. Menu Selection earthquakes, inclement weather, or any emergency condition.

Your menu selection shall be submitted to the Catering Office 7. Function Rooms
no later than eight weeks prior to your scheduled function. Any • Function rooms are assigned by the guaranteed minimum
changes made less than seven business days prior to the event may number of people anticipated. The Timber Creek Ballroom
be subject to additional surcharges. No outside food or beverage reserves the right to change groups to a room suitable for the
will be permitted on the premises by the guests unless previously attendance if the attendance drops.
arranged through the Catering Office. This does not include
wedding cakes, anniversary cakes or wine/champagne. • Smoke machines, fog machines or dry ice is not allowed
Menu prices as quoted are firm for ninety (90) days only. • Artificial floral petals are not allowed in outdoor areas.
Functions booked more than (90) days in advance are guaranteed • No tacks, nails, or adhesives are to be used to affix any signs,
no more than a 15% increase in menu prices per calendar year. banners or decorations to the walls.
It is Timber Creek Ballroom's policy that all prepared food (hot • If on the day of the event, the Customer changes the set up
or cold) not consumed during a function will be disposed of by specified on the catering contract, a minimum $100.00 labor
Timber Creek Ballroom and will not be packaged “to go”. The charge will be posted to the bill
only exception to this will be any remaining wedding/anniversary
cake, which will be boxed for the client at the end of the function. • No rice, confetti, bubbles, artificial petals or glitter allowed
on the premises.

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