Page 23 - 2025-2026 Social Events Banquet Menus

• All items brought in to the event must be removed 12. Dressing Room Policies
immediately following conclusion of the event.
• No food or beverages allowed in the changing rooms. The
• Requests for additional hours must be made at least 30 days Timber Creek Ballroom will provide complimentary water
in advance and are based on availability. service.

• The Timber Creek Ballroom does not allow guest restrooms • No alcoholic beverages allowed. Failure to comply can and
to be converted into changing rooms. will result in the termination of this banquet contract with
no refunds.
• Vendors for functions are given 2 hours of set up time prior
to the function. • All small children must be accompanied by an adult.
• The Timber Creek Ballroom is a non smoking facility; • The Timber Creek Ballroom is not responsible for the loss
Smoking is permitted outside only. and/or theft of items left unattended
• All children are required to be monitored by a responsible • No hair and make-up services are permitted in the dressing
party at all times. rooms

8. Audio Visual 13. Illegal Drug Use

Audio visual equipment is available with advance request and The Timber Creek Ballroom goes above and beyond to exceed our
charged at prevailing rates customer’s expectations, however, we go even further in protecting
the safety of our employees, subcontractors and clients. This is
9. Candles why we have a zero tolerance policy when it comes to illegal drug
• Tapered candles must be enclosed in a hurricane globe with a use at events hosted by the customer. If illegal drugs are present
substantial base so the candle does not fall over at your event, The Timber Creek Ballroom reserves the right to
cancel the event whether or not services have been completed.
• Floating candles are allowed as long as the container they are This is our way of promoting a safe and drug free environment for
in allows for two inches below the rim for the water line our customers and our employees. The Timber Creek Ballroom

• No exposed flames allowed does not promote the use of illegal drugs.
• Candelabras for short ceremonies inside the ballroom are 14. Maximum seating as set by the fire codes are strictly adhered
approved to at this facility.

• All centerpieces or decorations incorporating candles must 15. Appropriate dress code required for all guests attending events
be pre-approved by the Catering Department prior to the here at the Timber Creek Ballroom.
scheduled event to ensure that all guidelines are met.
16. Loading/Unloading Delivery Entrance for Subcontractors
10. Appearance/Decorations and/or private vendors

During a walk through or inspection, client may have observed Authorized vehicles may only park at the West entrance of the
decorations that were in place for another event and client should Timber Creek Lodge for the expeditious loading/unloading and
not consider those decorations to be standard or otherwise part delivery of materials to be used for Association events. Vehicles
of the standard package. The Timber Creek Ballroom conducts may not be parked so as to prevent the flow of foot traffic.
periodic remodels and upgrades from time to time and the pre- or
post decoration appearance of the facility may not be the same as 17. Images
it was on the day(s) that client visited the facility. Also, the Rose Upon acceptance of this agreement, the client acknowledges that
Garden and Patio foliage changes from season to season and The any and all images taken are the sole property of The Timber
Timber Creek Ballroom otherwise changes the Rose Garden and Creek Ballroom and unless otherwise noted, all images created
Patio lighting, foliage and appearance from time to time.
may be used for marketing or promotional use without prior no-
11. Rehearsal Time tification.
Rehearsals are scheduled Monday through Thursday only. The
exact rehearsal date and time will be scheduled during your final
details meeting about 8 weeks prior to your function. There is •
no charge for rehearsals. Please note that staffing is not available
during your rehearsal.

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